Medical office charge management and expense splitting
Rent, electricity, cleaning, insurance, internet… In a shared medical office, common costs must be split fairly among practitioners. ColocPro automates this tedious calculation and tracks every euro to prevent misunderstandings.
Typical shared office charges
A shared medical office accumulates fixed costs (rent, professional insurance, property tax) and variable costs (utilities, cleaning, shared supplies). Each practitioner typically has a defined share — for example 25% for a physio using a room 3 days per week.
- Rent and service charges
- Electricity, water, gas
- Cleaning and maintenance
- Professional liability insurance
- Internet and phone
- Shared supplies
How ColocPro calculates splits
Define each practitioner's share (percentage or days per week). ColocPro automatically applies these shares to every charge entered. At month end, each practitioner sees exactly what they owe, line by line.
Automatic email reminders avoid awkward follow-ups between colleagues. Built-in treasury tracking shows who has paid and who is overdue.
No more endless spreadsheets
Home-made spreadsheets work with 2 practitioners and 3 charge types. Once the practice grows — 4 physios, 2 osteopaths, a psychologist — the formula becomes unmanageable. ColocPro keeps history, allows retroactive adjustments and exports PDFs for accounting.
ColocPro benefits
Automatic pro-rata calculation
Customizable shares per practitioner, applied to all charges.
Complete history
Review previous months' charges in one click.
Automatic reminders
No more chasing colleagues via text message.